Being able to secure a Z visa without the aid of a recruitment agency was indeed an accomplishment. But it only gave me a short-lived happiness. Z visa alone can’t help you fly out of the Philippines. You. Need. An. OEC. (Overseas Employment Certificate) issued by POEA. To get one AS AN ENGLISH TEACHER bound for China, you FIRST need to submit a photocopy of the following requirements:
- Valid work visa or permit
- Original employment contract verified or authenticated by the Philippine Embassy in Beijing, each page signed by your employer or its authorized representative.
- Notarized Business license
- Company profile
- Certificate of Employment
- Diploma and Transcript of Records (TOR)
- PRC License or TESOL if you are a non-education graduate.
- Curriculum Vitae or Resume
- Proof of Certificate of Insurance
- Statement on how the worker secured his/her employment with attached photocopy of employer’s Passport or Chinese ID and contact details
If you have an urgent need for TESOL certificate, contact me right now!
Employment Contract That Works
My employer had drafted a contract for me. My employer could have actually used the contract he had drafted (provided it meets the “Employment Standards” defined by the POEA). But I opted to use this template available for download from the POEA website.
Following the provisions set by POEA is a requirement to getting a contract authenticated. So, there you go. For faster processing, I used the standard contract template. I filled it out, signed it (e-signature) using the FREE Trial version of the Adobe Acrobat and sent it to him. POEA requires that you and your employer must affix your respective signatures on each page of the contract. I told him to sign the contract and bring it to the Philippine Embassy in Beijing along with these requirements:
Notarized Business License.
Check out this link to know the procedure on business license notarization and authentication. Tell your employer to find a translator to translate his business license into English.
Chinese Resident ID.
This is an official identity document for personal identification in the People’s Republic of China. It contains a unique 18-digit Citizen Identity Number. I told him to translate his Chinese ID as well.
It is the red seal you see on my contract. Your employer will use it to stamp the contract in front of the embassy officer.
(Back to the future). He then photocopied (in colored format) his business license and his Chinese ID. (Colored photocopy was his own choice. Black and white will do fine). One bond paper accommodates his Chinese ID and its English translation. The same holds true with his business license. The translator’s name, signature, and Chinese ID number, must be affixed right below each translated document. There is no need to photocopy the translator’s Chinese ID.
Employer Must Authenticate Documents
Your employer/authorized representative must be willing to go through the steps necessary to get you a Philippine Embassy-authenticated (red-ribbon) employment contract. (There’s no POLO in China.) Your employer (in my case, the actual investor/owner) MUST personally go to Beijing to get your employment contract authenticated.
I had told him before he went to Beijing to also bring a copy of the company profile. It was easier for him since its English version was readily available. I seriously thought the company profile would be included in the documents to be red-ribboned, but it turned out to be not the case.
By the way, as long as all documents are complete, authentication at the Philippine Embassy in Beijing should be quite easy. The contract authentication was finished within hours. He then sent me (via DHL) the company profile (colored and in a separate file), and the employment contract, business license and Chinese ID (translated and red-stamped), now all together bounded by a red-ribbon.
What About The Other Required Documents
Back to the Philippines, the following documents should be with you by now. And you probably are wondering what to do with those.
- Work visa.
- Employment contract from the Philippine Embassy in Beijing.
- Business license and company profile. (I photocopied the business license that came with the red-ribboned documents and stapled it together with the company profile.)
- Certificate of Employment. (COE from your previous employers).
- PRC license or TESOL certificate. (If you need a TESOL certificate, I can help).
- Resume. (Easy)
- Proof of Certificate of Insurance. This certificate is also called OFW Compulsory Insurance. Only a couple of insurance companies are authorised to issue this certificate. Don’t worry. It is so easy to acquire. You just have to go and walk in to Paramount Life & General Insurance Corporation in which office is housed at Maranaw Plaza. As you can see, Maranaw Plaza is located right beside POEA. They will require you to submit a photocopy of your passport, work visa, and contract. In my case, I paid $36.00 for a one-year life insurance coverage. Yes, 36 US Dollars. Given the current exchange rate, it should no more than be around Php 1,900.00. Once payment is done, you should get your certificate in no time. The total amount of time spent to get this certificate should not be more than 15 minutes.
- Notarized statement on how you found your job. One of the easiest documents to make. Look for a Notary Public around you. It doesn’t have to be a fancy one either. I went to Munoz Market in Quezon City, found a guy sitting behind what looked like a hundred year-old typewriter, told him what to do, paid Php 150.00, done!
The body of the affidavit is what’s important. You have to state how you got to know about the job. Copy the template given below. Make necessary changes and you’re good to go. Don’t forget to staple/attach the photocopy of the translated and stamped Chinese ID of your employer as well as his contact details. For the contact details, I attached the company profile since it contains all contact details of the company such as telephone and mobile numbers, website, and email address. (15-30 minutes)
Entire template not needed! Go to any notary public and show them the contents of the affidavit I provided. They will do the rest.
How To Get An OEC
Yes! With all documents you have in your possession, you are now ready to go to POEA to submit them. You may go as early as 7 o’ clock. Around 7:30 in the morning, guards will call out and give instructions to all direct hires. And you will find yourself in one line going up to the 3rd floor where one guard awaits and hands out queue numbers.
Here’s the MOST IMPORTANT: The guard will ask what’s your name, how old you are, what’s the name of your girlfriend/boyfriend, name of your dog, what are your secrets, your vital statistics! You must have wondered by now what’s going on and if I was serious. Of course, I’m just kidding! Let the guard know why you are there and you’re good. That’s it.
I assume you have organized your documents before stepping into the POEA building. My documents were in one folder when I submitted them. You basically have to wait until your number along with the window number flashes on the TV screen. When it happens, go to the assigned window to submit your documents. Though my passport and all other original documents were all-time ready, the lady responsible for checking them only checked my original red-ribboned employment contract. She instructed me to just give her all photocopies. And I happily did.
After all documents are submitted and double-checked to be complete, you will then get a copy of the checklist of requirements with instructions what to do after. In short, you need to wait like three to five working days until you see your name on the list of direct hires with POEA Clearance.
When you see your name, be happy. But surprise, surprise! You’re not done yet. You have to comply with the following yet another set of requirements.
Always check this list for your name. You have to be early at POEA if you’d like to get your OEC on the same day after your PDOS training. And take note, I got my PDOS at POEA Blas F. Ople Building, Ortigas Avenue. It’s a different story if you are in Cebu or any other satellite branch. So, better check POEA website for more and accurate information.
Create An Account: PEOS & eServices
- eServices Profile: You need to create an account. Once done, print out your profile. (10-15 minutes)
- Submit a valid medical certificate issued by a DOH-accredited medical clinic authorized to conduct medical exam for OFWs.
- PEOS Certificate: Create an account, undergo a Pre-Employment Orientation Seminar (online) and print out the certificate. (10-15 minutes)
- Attend the Pre-Departure Orientation Seminar (PDOS). A certificate will be issued right after you have completed the seminar. (2 hours)
PDOS is a mandatory program which workers must attend before being given clearance to leave the Philippines to work overseas. You need to attend the Pre-Departure Orientation Seminar before you are given clearance to leave the Philippines to work or immigrate to another country.
NOTE: Don’t feel lost. The guard on duty can help you out. Again, don’t hesitate to ask for help.
Make sure to photocopy all documents. I make it a habit to have at least 2 back ups/photocopies per document. Once done with your PDOS, go back to the Direct Hires section where you need to get yet another queue number. You need to submit photocopies of the following:
- eServices Profile.
- Medical Certificate.
- PEOS Certificate.
- PDOS Certificate.
Besides, submitting the above documents, you also need to fill out the OFW Information Sheet which will be provided to you. The Direct Hires personnel told me to wait after submission. I waited around 30 minutes until finally I heard my name being called out. I was told it’s time to make a payment. It was the final step. And it was quick. I got my OEC, finally.
I exited the POEA excited on my way to airport. Yes, it was the toughest moment for me because I had booked my flight already. And I was scheduled to take the flight at 7:00PM. The OEC was issued to me at exactly 12:15PM. The schedule was really tight. But I made it. You KEN do it too.